[newsletter]

We’re Going Google!

SCL Health is now transitioning our Outlook email and Microsoft Office productivity tools to Google’s G Suite. This change will allow our associates to be more innovative, nimble, agile and collaborative in how we do our work together.

Why are we Going Google?

Going Google also offers technological and financial benefits to our ministry. For example, it represents our first big step to cloud-based technology, which will open the door for future innovation. The move also supports our commitment to Stewardship by bringing short-term and long-term financial benefits.

Read the detailed why for the Google move from COO Michael Taylor.

What is Moving to Google?

Email

  • 5 years of email will be copied to Gmail for Directors and below. The SCL Health email retention policy states that we’ll maintain up to five years of email.
  • All of your folders and subfolders, as well as all the mail within those folders and subfolders, will be migrated into labels and nested labels (the G Suite version of folders)
  • All attachments that are under 25 MB
  • If you have attachments that are over 25 MB, then they will be stored in Google Drive
  • Your signature (only text and HTML)
  • Categories will be migrated over as labels and nested labels
  • Read and unread status of mail
  • Priority mail will be denoted in Gmail by applying “stars” to messages
  • Your Out of Office Settings

Contacts

  • Your personal contacts
  • Personal contact groups may need to be recreated in Google after the transition

Calendar

  • The past 5 years and all future Exchange/Outlook calendar appointments (including recurring appointments)
  • Note: If a recurring appointment was created more than 5 years ago, the event will need to be recreated in Google Calendar.
  • All attendees to calendar appointments
  • Sub calendars are migrated over as secondary calendars in G Suite
  • Tasks are migrated to G Suite Tasks (Note: If the task was created via an email in Outlook, only the Subject will be migrated. If you need to reference the details of the task, please refer back Outlook and add those details into your Google task.)
  • Appointment Reminder settings
  • Any internal Shared Calendar permissions

What isn’t migrating?

Mail

  • Email bodies larger than 25mb
  • Email messages over 25 mb, not including attachments, will not be migrated.
  • Forward or Reply arrows
  • Gmail doesn’t mark messages you’ve forwarded or replied to with a small arrow icon, like Outlook does. Instead, you’ll be able to track replied to or forwarded messages with the help of Conversation View.
  • Images within your signature (But you can easily add an image to your signature once in Gmail).
  • Additional signatures  – Gmail only allows one signature by default, but there is a workaround using a feature called “Canned Responses” in Gmail.
  • Mail rules – You will have to recreate these in Gmail as Filters.
  • Personal PSTs (Personal Folder files) PST items will not be copied during the initial migration of email – however, if you still need to reference your PST items after your Google Go-Live, then you will be able to open up Outlook in order to access them. Post G Suite Go-Lives (i.e. after our last September Go-Live), STSC will begin copying PST email items to Gmail.

Contacts

  • Shared Contacts
  • Some Personal Contact Groups may need to be recreated in Google.

Calendar

  • Calendar attachments
  • Events older than 5 years and recurring events that were created more than 5 years ago.

Watch your email inbox for more updates from our Going Google team! Please make sure to read any emails which are sent to you regarding the Google transition.

Get Yourself Google Ready

We’re just three weeks from our go-live transition to Google’s G Suite. The migration will begin on the evening of Friday, August 3 and should be completed on Monday, August 6.

Important Action Step: To ensure your transition happens as smoothly as possible, please click here for the Pre-Migration Checklist and take 10 to 30 minutes to complete the described steps. The deadline to complete all items on the checklist, other than training, is by Friday, July 20 at 5 p.m. MT.

Recommended Action Step: In addition, to build your Google skills before your go live, the transition team highly recommends that you complete “Part 1, Welcome to G Suite at Work,” of the pre-recorded video training on the Going Google Resource Site, which is accessible from The Landing. This training includes 11 self-paced videos ranging in length from four to 18 minutes. You can start and stop at your convenience, and spread the viewing over several days or weeks. The videos provide an overview of G Suite and a walkthrough of how to work in Gmail and Google Calendar, from how to configure your mailbox to how to schedule a meeting.

This transition will change the way that you interact with your email and calendar, we suggest that, if possible, you keep your schedule light for the first few days of the go-live. This will allow time for you to get refreshed on training and orient yourself to your new work environment.

Thank you for your attention to completing the pre-migration checklist by Friday, July 20 and for taking time to watch the training videos that are most relevant to you. If you have questions, please check the Going Google Resource Site link from The Landing. It is your hub for answers to the most common questions.

Watch your email inbox for more updates from our Going Google team! Please make sure to read any emails which are sent to you regarding the Google transition.

A 5 Minute Guide to Media Relations

Last week’s school bus accident in Hudson caused a flurry of media activity for the hospitals who received patients from the scene, including Platte Valley. We had a reporter show up in our lobby, one caught interviewing a doctor outside Medical Plaza 2, and a multitude of calls spanning four days.

Here are a few tips to remember the next time media shows up at our door or calls the hospital:

  1. All media inquiries of any kind must be directed to our Public Information Officer (PIO) in the Marketing and Communications Department. Please do not ever give media statements on behalf of the hospital on your own.
  2. Authorization is required for videotaping, photographing and/or interviewing patients in the hospital. The Marketing and Communications Department will work with the media to obtain permission on a case-by-case basis.
  3. A member of the Marketing and Communications Department must escort the media while on campus at all times.
  4. To protect our patients’ privacy, Platte Valley Medical Center adheres to the regulations set forth by the Health Insurance Portability and Accountability Act (HIPAA) for the release of patient-identifiable information and/or patient medical information.
  5. HIPAA privacy protections continue to apply to a patient’s medical information even after the patient’s discharge or death.

If you have any questions, please contact Platte Valley’s PIO Charmaine Weis at 303-498-1482.

 

Medical Imaging Debuts Nuclear Medicine Equipment

At a ribbon cutting ceremony today, Platte Valley’s Medical Imaging Department welcomed a new Hybrid SPECT/CT scanner to the many services offered to our patients.

“Allowing more precise imaging leads to faster and better patient care,” Radiologist Ric Robbins, M.D. said to the crowd gathered for the ceremony. Dr. Robbins was a part of the Platte Valley team that worked to bring the scanner to the medical center and was chosen to cut the bright blue ribbon from the machine.

Platte Valley’s Medical Imaging Supervisor, Duane Livadney, thought that getting a more efficient imaging machine should be a priority for SCL Health and specifically for Platte Valley Medical Center. After working with GE to find the right machine, his team asked the SCL Health Board to approve the SPECT/CT for our hospital.

This machine is different because it combines different imaging types together to:

  • Improve image quality and give precise information on size, density and location of concern
  • Speed up interpretation and diagnosis
  • Increase diagnostic confidence
  • Help determine effective treatment plans
  • Decrease radiation dosage to patient

“We found this was a priority for our team here. Nuclear medicine has been around a long time, but before you only had a fuzzy image. This new machine gives sharper images and the exact location of concern in the body,” says GE’s Executive Client Director, Mary Brady. “This technology is bringing better patient care and better patient outcomes.”

[Photo of team]

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