As we get ready to start our next trip around the sun, it’s time to take care of a few simple to-dos that can save you major headaches and heartaches if left undone or placed in the infamous pile of good intentions.
None of these take more than a few minutes to complete, and they can bring peace of mind that something won’t come back later to bite you in the, well, you get the idea.
1. Check and update your address.
From time to time, SCL Health and our partners need to send you things in the mail. And it’s the good kind of mail, not junk mail that gets tossed in the trash before it reaches the kitchen counter. These items will alert you to important changes and updates within the organization. In some cases, there will be actions and timelines on your part, and you don’t want this stuff to go undelivered or get opened by a stranger at your old address.
Here’s how: Lawson > Bookmarks > Employee Self Service > Life Events > Move
2. Verify or provide your dependents’ social security numbers.
Human Resources is required to provide health coverage information to the IRS for you and your dependents covered by our medical plans. The law requires SSNs to be used in the reporting process. Without them, SCL Health may be reporting one thing to the federal government while you report another, which could be a red flag to the IRS and lead to other administrative headaches. Having your dependents’ social security numbers also makes it possible for your spouse or legally domiciled adult dependent to participate and earn rewards in our wellness incentive program for 2018.
Here’s how: To verify or add your dependents’ social security numbers, visit Lawson > Bookmarks > Employee Self Service > Benefits > New Hire Enrollment > Add Dependent > click on a dependent’s name
3. Update your beneficiaries.
Talk to HR, and you’ll hear heartbreaking stories about associates who have died and involuntarily left money to people who were formerly in their lives (ex-spouses, estranged parents, incarcerated loved ones) and who they didn’t intend to give their life savings to after they passed. It’s a simple step to update your beneficiaries and make sure you have the right people named for both retirement benefits and your life insurance. Make sure your loved ones aren’t left with a mess when they are already grieving.
Here’s how: To update your Life Insurance beneficiaries, visit Lawson > Bookmarks > Employee Self Service > Benefits > Beneficiary To update your Retirement beneficiaries, log in to www.netbenefits.com/sclhs > Menu > Profile > Beneficiaries
4. Access your W-2 online.
You can save time, avoid potential headaches, and get a head start on taxes by electing to access your W-2 tax form electronically through ADP, our W-2 services provider. You can opt-in at any time of the year to have access to your W-2s online, but if you register and opt-in by December 31, 2017, you will save the 2017 paper version from being printed and mailed to your home. If you already opted-in last year, you do not need to opt-in again. You will be notified in late January when your W-2 is available electronically (about two weeks earlier than those who are waiting for the paper copy in the mail!), and you will not receive a paper copy.
Here’s how: Follow the instructions posted at Lawson > Bookmarks > Employee Self Service > Pay > Online W-2
5. Dependent Eligibility Verification.
If you recently enrolled a new dependent to your benefit plans, you must provide documentation proving their relationship to you. HMS, the third party vendor who manages our dependent verification, will mail instructions to your home and also send email instructions and reminders to your work email. The notification will ask you to provide documentation supporting each dependent’s relationship to you by a given deadline. Examples of acceptable documentation include marriage certificate plus reoccurring household bill, birth certificate, recent tax filings, etc. For additional details, visit the benefits website at www.sclhealthbenefits.org and click on Dependent Eligibility Audit.