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Getting Work Orders to the Right Place

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If you’re filling out a work order, please make sure to identify specific work order types when filling out forms online.

For example, Biomedical work orders don’t go to Plant Services so when someone doesn’t specify the General Biomed or Imaging Biomed work order option, extra time and steps are added to the process.

Here are the instructions: from the Platte Valley Landing Page, click the Facilities Management Work Order Request on the left. Now STOP –  Instead of immediately filling out the information on the page, look at the different categories on the top and click the link for the correct work order type.

If there is an emergency or you aren’t sure where to send it, contact Plant Services at X 1456.

 

 

 

 

Work Order Entry Process Has Changed

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The work order entry process has been updated as per a uniform SCL Health Landing Screen. There are now two separate processes for Plant Services Work Orders and Biochemical Engineering Work Orders.

Instructions:

For Plant Services Work Orders: From The Landing homepage, you’ll find the link Facilities Management Work Order Request in the menu on the left side of the page. (See screenshot below)

For Biomedical Work Orders: From The Landing homepage, you’ll find the link Associate Services. Then click Service Request – this will open a window with several options listed. Click the appropriate link for your need, either Biomedical General Work Order Request or Biomedical Imaging Work Order Request. (See screenshot)

If you have questions, please contact either Plant Services at x1456 or Biomedical Engineering at x1458.

 

 

Entering Work Orders is Easy!

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In your day-to-day life, if you happen to see a broken sink, a wall with chipped paint, or a sign with a missing letter, you might pass by and think “I should tell someone about that,” but maybe it’s been a while since the last time you entered a work order. Or, maybe you’ve never needed to enter one before. Anyone can take the initiative and enter a work order.

So, how exactly does one access the work order software and enter one properly?

1. Go to the Landing. On the left side of the screen is a list of links. The link for “Work Order Entry” is near the bottom.

2. This is the Work Order Entry screen. Fill in the boxes with the information regarding the work that needs to be done. Be as specific as you can, and make sure to provide your name and contact information in case the Plant Services team needs to follow up with you.

3. When you’ve completed the form, hit the submit button. You will receive a confirmation email when the work order is filed, and another email when the order is completed.

We appreciate the efforts of our staff in keeping Platte Valley clean, tidy and well maintained. Remember, if you see something, say something! Finally, if you observe an issue that is an emergency, such as a toilet overflowing, please call Plant Services directly instead of entering a work order.

PVMC Glows “Pink” for Breast Cancer Awareness Month

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Plant Services’ Martin Crespin proudly installs “pink” lights to honor everyone effected by Breast Cancer.

Platte Valley Medical Center’s entrance will glow “pink” this October. Plant Services is installing “pink” outdoor lights this week and they will light the entry way to the hospital throughout the month. This is just one small way we can honor the one in eight women effected by Breast Cancer.

Stairwell Stickers Encourage Wellness

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As part of the Employee Wellness program, inspirational stickers have been adhered to the stairs in all four stair wells. The messages are a mixture of inspirational quotes about health, statistical information about the benefits of taking the stairs, and the Healthwise logo designed by Marketing. Skip the elevator today and check out the new stickers! Let them inspire you towards your wellness goals.  Special thanks to Martin Crespin from Plant Services and Evelyn Wiant from Marketing for their hours of work to put all those stickers on straight!

The Spotlight Featuring: Plant Services & Biomedical Engineering

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DJ, Daniel, Maricio, Raul, Martin, Christina, and Chiyon proudly represent Plant Services and Biomed Engineering.


The Plant Services Department is responsible for taking care of all 224,780 square feet of the hospital as well as the exterior landscaping and parking lots. The Department is also responsible for keeping in compliance with various regulatory agencies and having equipment like the fire alarm, elevators and the medical air system inspected on a regular basis. Every day is different for the Plant Services mechanics and they are always taking on new tasks. The Plant Services staff does its best to provide excellent customer service and respond to all work orders in a timely manner.

Plant Services is a close-knit department, a quality they feel contributes to their 92% customer satisfaction rate as reported on the 2011 Annual Plant Services Customer Satisfaction Survey. Chiyon Lee is the Director of Plant Services, Security, Biomedical Engineering and Environmental Services departments. Chiyon’s duties include managing the department budgets, coordinating renovation and construction projects, assessing safety and security risks and overseeing the Environment of Care Committee.

Daniel Harris is the Plant Services Supervisor. His duties include supervising the plant mechanics, setting up preventative maintenance schedules, managing vendor contracts and keeping inventory of parts and supplies in the maintenance shop.

Christina Torres is the Plant Services Secretary. It is her job to answer department phone calls, dispatch services as needed, make sure all work orders are documented and completed in a timely manner, check invoices for accuracy, take meeting minutes for the Emergency Management and Environment of Care committees, and make sure all regulatory tests and inspections are scheduled, completed and documented on time.

Mauricio Reyes, Raul Garcia and Martin Crespin are the Plant Services Mechanics. They perform routine maintenance, emergency repairs and troubleshoot various issues throughout the hospital. Together Mauricio, Raul and Martin complete over 3,000 work orders each year. Preventative and corrective maintenance is performed on equipment such as the boilers, air handlers and the emergency generator. The mechanics are trained in various areas including electrical, plumbing and HVAC.

Outside of work the Plant Services staff have a variety of hobbies.  Mauricio enjoys playing the drums. Raul dedicates much of his time to his sons baseball league.  Daniel is a life long hunter and Martin enjoys spending quality time with his daughter.

 
The maintenance shop is located on the ground floor of the hospital and staff are on-site from 7:00am until 10:30pm Monday thru Friday.  The department always has a mechanic on-call to come in and take care of maintenance emergencies during non-staffed hours.

The best way to contact Plant Services regarding an item needing repair is through the online work order entry form. The work order entry form can be found on the Intranet homepage in the list of quick links on the left side of the page. When you submit a work order entry form online your work order goes directly into the Maintenance First work order system where it will be assigned to a Plant Services Mechanic. You can contact Plant Services by phone during business hours at extension 1451 and via the House Supervisor during on-call hours.

The Biomedical Engineering department (Biomed) is responsible for maintaining PVMC’s patient care equipment. Biomed currently services and repairs over 1,500 patient care items including monitors, pumps, beds and many other pieces of life supporting/saving equipment. The Biomed equipment inventory is updated several times a year to ensure all items are included on the preventative maintenance schedule.

Patient care equipment needing repair should be removed from service by nursing staff, tagged with a red biomed tag and a work order placed.  (Requests for Biomed repairs are placed using the same Work Order Entry link on the Intranet that is used for Plant Services work orders).

DJ Rodgrigue, the Biomedical Engineer is on-site Monday thru Thursday from 7:30am to 4:00pm and a biomed tech is available by phone 24 hours a day for emergencies. The Biomed shop is located on the ground floor inside the Plant Services shop. When DJ is not at PVMC making sure the equipment is safe for patients, he spends his time with his son who was born this past year. (Congratulations DJ!)

Physician Support Services, Staff Development, Employee Health, and Marketing Mov’n on UPstairs

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If you’re looking for Maggie Muñoz, Carol Hurdlebrink to give you a flu shot or you need a great Marketing idea, you will no longer find them in the basement. All four departments have vacated the space they’ve called home for the past four years.

 

Physician Liaison Maggie Muñoz now resides in the HIM hallway next to Becky Farrell across from the Physician’s Lounge (in Kurt Gensert’s old office — Kurt’s office is now inside Admin.).

 

Staff Development, Employee Health, and Marketing are now on the third floor across from Patient Financial Services and Accounting, and down the hall from HR, Community Outreach, and the PVMC Foundation.

 

The walls are coming down in the basement to make room for a new training center!

This recent move is part of a bigger picture as PVMC prepares to make room for a new training center in the previously occupied space in the basement. The new training center will be home to eCareNet teaching, clinical training (i.e., ACLS and PALS), and the hospital’s Incident Command Center.

 

The dust will continue …

Construction for the new training center is well underway and will open in early 2012.

 

Q&A Spotlight: A 100-watt Lamp Costs How Much to Operate?

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Would you believe a penny an hour? Let’s Save Our Pennies.

Q: How much does PVMC spend on electricity each month? 

A: PVMC’s electric bill runs approximately $55,000 per month … that’s a lot of light bulbs!

 

Do you have a break room, conference room, or storage area that is infrequently used yet the lights stay on throughout the day? If you see the lights on, take a moment today to turn them off. You can also ask Plant Services to install energy-saving motion light sensors in these areas.

 

“We are exploring ways to conserve energy and are seeking ideas from our staff,” explains Plant Services Director Chiyon Lee. “I encourage everyone to take a look at their work spaces and identify ways to conserve energy.”

 

If you have an energy saving idea, call Chiyon today at x1451.

 

Send your question for the next The ICE issue to cweis@pvmc.org or any ICE team member. If your question gets published, you will receive a free coffee in the Barista.

Hands-On Fire Extinguisher Training October 28th

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The Brighton Fire Department will be at PVMC on Friday, October 28, to conduct hands-on fire extinguisher training for employees. All employees are invited to stop by the training to learn how to properly use a fire extinguisher and enter a drawing for fire safety items such as smoke detectors and fire extinguishers.

 

Please contact Plant Services ext. 1451 with any questions.

 

Date: October 28th

Time: 10:00am – 12:00pm

Location: East of hospital next to the C.U.P. building

Plenty of Parking in the New Employee Lot

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The lot is freshly paved and perfectly striped. There’s one thing missing: you! As you can see, there are plenty of new parking spaces for employees in the new lot.

The next time you’re searching for a space, consider driving two lots east to the north side of the ED lot. Your perfect spot is waiting for you.

Step on a Crack, Break Someone’s Back?

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The parking lot cracks will be leaving us soon and we will no longer have to hurdle them on our way in and out of the building. Asphalt crews are now repairing the marked cracks in all PVMC parking lots. The process could take three to four weeks to complete and will be followed up with the re-striping of the whole lot.

“Thank you for your patience during this construction process,” explains Plant Services Director Chiyon Lee. “Our goal is to make the parking lots beautiful with minimal disruption to our staff and patients.”

May 12: ATO to Rescue PVMC from Potential Power Loss

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PVMC now has a piece of highly specialized equipment that prevents an outage nearly 100% of the time from its utility supply. This piece of equipment is known as an Automatic Throw-over Switch (ATO).

Utilizing the ATO, PVMC now receives electricity from two different sources from United Power. If one source of power is lost, the ATO automatically switches power to PVMC from the second source. The switch to an alternate power source occurs in a matter of seconds, causing only a slight a blink in power rather than an extended outage. 

As part of its annual maintenance, on Thursday, May 12th  at 10:30 a.m., United Power will interrupt the power supply from one source to verify the functionality of PVMC’s ATO.

“At this time we do not anticipate any issues with the maintenance tests, but there is a slight possibility that if it malfunctions an outage may occur,” explains United Power’s Manager of Operations Myke Weis. “If an outage does occur, PVMC’s back-up generation system will begin to provide adequate power supply until the primary power source is re-initiated.”

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